Turn your school policies intoan evidence-ready packin minutes.
Upload your PDFs, run a checklist, and instantly see the exact page that answers the question, what’s missing, and what to fix next.
Works for day-to-day governance, inspections, and accreditation readiness.
No technical setup. Use your existing documents.
Trusted for evidence work, not buzzwords.
School teams use AI Gap Analysis to stop hunting through PDFs and start fixing what matters.
When someone asks “show me where we do this”
The answer is usually spread across:
- Safeguarding & Safety
Safeguarding and online safety policies, staff handbooks, and training records often live in different folders.
- Operations & IT
IT provider docs, incident plans, data protection processes, and technical risk assessments.
- Risk & Governance
Risk assessments, trip packs, boarding procedures, and governance minutes.
You can be doing the right things, but still lose hours proving it.
Book a demoAutomated Evidence Mapping
AI Gap Analysis reads your documents and builds an evidence map
For every question, it returns a clear answer plus a link to the exact page it came from, so you can verify it instantly.
- Finds the proof.
- Stop searching manually. We link directly to the source paragraph.
- Flags the gaps.
- Identify what’s missing or incomplete in your documentation.
- Actionable advice.
- Get practical recommendations you can turn into tasks.
Common school use cases
From safeguarding compliance to international accreditation.
Safeguarding and child protection evidence pack
Useful when you need to show that policies, roles, and procedures are in place (UK schools often align to KCSIE expectations).
- ?Where do we define the DSL role and escalation route?
- ?Where is our safer recruitment process described?
- ?Which policy covers allegations against staff?
Online safety: filtering & monitoring governance
DfE standards explicitly focus on leaders, DSLs, and IT support working together, with clear roles and documented decisions.
- ?Who is accountable for filtering and monitoring decisions?
- ?Where do we record what’s blocked/allowed and why?
- ?Where is the annual review documented?
Cyber readiness (school operations, not just IT)
DfE cyber security standards are one of the core digital standards and schools are expected to work towards them by 2030.
- ?Where is our cyber risk assessment process?
- ?Where is the incident response plan?
- ?How do we control staff accounts and access?
Data protection governance (UK GDPR)
The DfE toolkit is aimed at helping school staff, governors and trustees build the policies and processes needed to protect personal data.
- ?Where is our breach response process?
- ?Where do we define retention and deletion?
- ?Where are data sharing rules and DPIA triggers covered?
International school accreditation readiness
If you’re aligned to international frameworks (CIS, NEASC, IB, BSO), you can import your checklist and run the same evidence mapping.
- ?Where is safeguarding embedded across policies and practice?
- ?Where is governance and accountability documented?
- ?Where is our complaints procedure and follow-up process?
How it works
Simple 4-step process to evidence-ready compliance.
- 1.Upload your documents
Policies, handbooks, reports, logs.
- 2.Import your checklist
UK standards, international accreditation, or internal trust standards.
- 3.Run the analysis
Our AI reads your documents and maps evidence to questions.
- 4.Review findings
See clear answers, evidence links, gaps, and recommendations.
What you get
Tangible outputs to help you demonstrate compliance.
Small but important note: AI Gap Analysis speeds up evidence discovery and drafting, but it does not replace professional judgement or regulatory advice.
Security and privacy
Schools handle sensitive information. AI Gap Analysis is built for that.
- No AI training
We do not train our AI models on your data. Uses enterprise APIs.
- Encryption
Data is encrypted at rest (AES-256) and in transit (TLS).
- Strict isolation
Row Level Security ensures strict tenant isolation.
- You control deletion
Delete a document or account and it’s completely removed.
Who it’s for
Built for school leaders and compliance teams.
- Headteachers and school leaders
- School business managers and operations
- Designated safeguarding leads (DSLs)
- Data protection leads / DPOs
- IT leads and managed service providers
- Trust central teams (MAT governance and compliance)
Simple, transparent pricing
Pay only for what you use. No hidden fees or surprise charges.
- 1 Gap Analysis Run Credit
- AI chat with your documents
- AI-powered search
- Unlimited document uploads
- Import documents from Google Drive & Matrix Req
- Many compliance frameworks
- Team collaboration
- Secure workspace
- AI reads all documents
- Evidence with page links
- View gaps & recommendations
- Real-time updates
Subscription is required to run analyses
Contact us for custom pricing, volume discounts, and dedicated support
Frequently asked questions
Be ready to answer “show me” without the scramble.
Upload your policy pack, run your checklist, and walk into meetings with evidence links and a clear action plan.